Position Overview

Ultimate Staffing is actively seeking a dedicated and organized Personal Administrative Assistant. This role is perfect for someone who is detail-oriented and thrives in a fast-paced environment. The successful candidate will provide essential support to executives, ensuring smooth operations and helping to maintain an efficient workflow.

Responsibilities

• Managing schedules and calendars for executives, coordinating appointments, and ensuring timely reminders.
• Handling correspondence, including emails and phone calls, with professionalism and confidentiality.
• Organizing and maintaining filing systems, both electronic and physical, for easy retrieval of information.
• Assisting in the preparation of reports, presentations, and other documentation as needed.
• Coordinating travel arrangements, including booking flights, accommodations, and transportation.
• Facilitating meetings by preparing agendas, taking minutes, and ensuring follow-up on action items.
• Handling special projects and additional administrative tasks as assigned by executives.

Requirements

• Proven experience as an administrative assistant or in a similar role.
• Exceptional organizational and time-management skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Detail-oriented and able to multitask effectively.

Work Hours

Monday to Friday, 1st shift.

Benefits

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• Supportive and collaborative work environment.
• Comprehensive health and wellness programs.

Additional Details

For those interested in joining a vibrant team and making a significant impact, please apply directly to this job posting for consideration. This is an excellent opportunity to work with a reputable company and advance one's career in administrative support.

Please email your resume or call 860.524.5573

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.